End-to-End Digitization
Workflow
A systematic approach to high-volume document digitization with complete traceability at every stage.
Capture
Field operators capture
Transfer
Upload to central office
Edit
Process & refine images
Deliver
Deliver to client
Image Capture
Field operators use the Anubis desktop application to capture high-quality images of documents using professional cameras.
No scanners required. Define custom capture templates for consistent workflows or use the directory watcher to auto-import from external capture setups. Perfect for fragile, bound, or oversized documents.
Automatic detection of QR codes for batch identification, document metadata, and sequence tracking.
Operators see captured images immediately and can retake if quality doesn't meet standards.
Local database stores all work. Continue capturing even without network connectivity.
Compatible with Canon, Nikon, Sony, GoPro, and MTP-connected cameras. Switch between devices and configure settings directly from the application.
Three-stage calibration ensures consistent quality: focus and DPI validation, flat-field correction for uniform illumination, and exposure linearization for accurate tone reproduction.
Secure Transfer
Captured images are securely uploaded to cloud storage, ready for central office processing.
Works with AWS S3, MinIO, Backblaze B2, or any S3-compatible storage provider configured per organization.
Large uploads can be paused and resumed. Network interruptions won't lose progress.
Secure, time-limited upload URLs ensure only authorized transfers reach your storage.
File hashes verify integrity. Every uploaded image is confirmed to match what was captured. Transfer operator attribution ensures accurate payment tracking alongside file integrity verification.
Transfer claiming prevents duplicate downloads. When an operator claims a transfer, it's locked until download completes, ensuring no duplicate work.
Central Office Editing
Editing operators process transferred images - cropping, splitting, merging, and preparing for client delivery.
Crop, rotate, adjust contrast, and optimize images for final delivery specifications.
Split double-page captures into individual pages using OpenCV-based intelligent book center detection, with percentage-based fallback. One captured image becomes two delivered images.
Reorder, renumber, and manage image sequences to match delivery requirements.
Review and approve images before moving to delivery. Flag issues for rework.
Click-based capture event tracking records payable work. Supervisors can adjust click counts with documented reasons during the editing phase.
Client Delivery & Export
Final processed images are delivered to the client's systems through FamilySearch integration or custom export configurations, with complete audit trails, format compliance, and verification at every step.
Native integration for delivering genealogical records directly to FamilySearch systems.
Output in client-specified formats (JPEG, TIFF, PNG) with required naming conventions.
Complete record of who delivered what, when, with file hashes for verification.
Ingested image counts drive billing. This is your invoiceable work.
Build delivery folder structures and filenames from project metadata using the template engine. Configure separators, fixed text segments, and metadata-driven naming.
Apply text or image watermarks to delivered images. Configure placement, opacity, and content per delivery configuration.
Deliver to FamilySearch, S3 buckets, or SFTP servers. Configure multiple delivery destinations per project with independent format and quality settings.
Understanding Your Metrics
Four key metrics track work through the pipeline and drive payments and invoicing.
Images Transferred
Original count sent from capture operators to central office. This is what capture operators initially deliver.
Images Edited
Images processed by editing operators. May differ from transferred count due to splits/merges.
Images Ingested
Final images delivered to the client. This equals Images Total once delivery is complete.
Payable Clicks
Capture events recorded per operator for payment calculations. Click counts can be adjusted with documented reasons. Drives operator payroll and compensation.
Ready to Streamline Your Workflow?
Let us show you how Anubis Central can transform your digitization operations.